Payroll Coordinator

About Us

VicTrack is the custodial owner of Victoria’s rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.

When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.

Benefits

• Free travel on all public transport – Trains | Trams | V/Line
• 17.5% leave loading
• Flexible work environment | hybrid work – 2 x days in office, 2 x days WFH
• Stable work environment - Victorian Government state-owned enterprise
• 16 weeks paid parental leave (36 unpaid)
• Comprehensive health & wellness programs
• Free access to on-site gym and end of trip facilities
• Training and development opportunities to help you grow and develop your career

The challenges of our fast-growing sector put our people at the front of some of Victoria’s most exciting projects in telecommunications, property development and project delivery – with job opportunities as diverse as our organisation.

The Role

The Payroll Coordinator role is responsible for coordinating the day-to-day activities of VicTrack’s payroll function, position management and monthly reporting. The payroll function is undergoing significant change by way of automation, and the incumbent will be responsible for participating and implementing new functionality in the payroll system.

Please note this is a part-time permanent position (0.8 FTE / 4 day week).

Key Responsibilities:

• Prepare and process of on/off-cycle payrolls, ensuring all deadlines are met and pays are processed accurately
• Ensure accurate and timely processing of employment changes, including new hires, terminations, position changes, salary changes and other payroll adjustments
• Support year end preparation, balancing and reconciliation of payroll tax, superannuation, deductions and general payroll queries
• Support system maintenance across payroll and position management in line with VicTrack’s Enterprise Agreement, legislation, internal processes and policies
• Provide specialist support via the Payroll HelpDesk Facility
• Prepare and distribute accurate and timely monthly payroll and workforce reports to various stakeholders including but not limited to: board report, leave balance report, safety & site allowance report
• Participate in UAT for annual upgrades surrounding payroll, position management functions and system projects
• Support various internal and external audits
• Identify and recommend process improvements in the payroll operations function

Qualifications:

• Relevant qualification or certification in payroll

Knowledge & Experience:

• Experience in the provision of end-to-end payroll activities
• Experience in the use of Microsoft Office products, in particular Excel and Word
• Demonstrated understanding of interpreting Enterprise Agreements and policies
• Experience using TechnologyOne payroll system would be highly desirable
• Demonstrated experience in payroll system development and testing of changes to the system
• Detailed understanding of ATO rules and procedures

To Apply

***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT

If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.

We are proud to be recognized by WORK180 as an employer of choice for women. Explore the WORK180 website to learn about our benefits and policies. Research shows that 60% of women and underrepresented groups may decide not to proceed, even after drafting an application. We believe diversity strengthens every team, so even if you don't meet every qualification, we still encourage you to apply!

Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.

Closing Date: 03/03/2026

***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT